Facility: BIG SPRING CEDAR HILL
Compensation Base: $15.37
Compensation Bonus (if applicable):
Equal Opportunity Employer.
Summary
This position performs secretarial, administrative and clerical duties to assist and relieve line staff and Facility Director of clerical details. Assignments generally involve work of a confidential nature and require a general knowledge of the practices and procedures of the function.
Primary Duties and Responsibilities
- Receives incoming calls and visitors at the facility, making sure that they are greeted in a professional manner, and that their first impression of the facility is positive. Routes or handles calls and mail not needing supervisor’s attention.
- Takes legible, accurate and complete messages in own handwriting or on a computer for staff to ensure that return calls can be made.
- Maintains calendars and schedules appointments as needed.
- Handles matters of a routine nature, such as composing replies to correspondence, following up on pending issues and preparing summary information for supervisor’s review. May be authorized to make decisions on routine matters as delegated by supervisor.
- Organizes workflow so that the unit operates efficiently.
- Organizes and maintains files, correspondence, records and confidential information.
- Maintains accurate and thorough records and submits them to the administrative office to comply with organization, contract, and other legal compliance issues.
- Manually types and proofs correspondence and reports, as needed, which may include formal and informal disciplinary action reports for inmates and monthly and quarterly facility reports.
- May carry out special projects and assignments as requested; compiles, analyzes and prepares data for administrative support and presentations.
- May monitor inventory levels of supplies office; initiates purchase orders as necessary.
- Maintains confidentiality obtained through job duties regarding inmates, employees, vendors, and outside agencies so that sensitive information is only given on a "need to know" basis.
- Performs related duties as assigned.
