SECRETARY-ACCOUNTS PAYABLE in Florence, AZ at The Geo Group

Date Posted: 7/9/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Florence, AZ
  • Job Type:
    Prisons
  • Experience:
    1 - 3 years
  • Date Posted:
    7/9/2018

Job Description

Facility: ARIZONA STATE PRISON - FLORENCE WEST

Compensation Base: 12.00

Compensation Bonus (if applicable): 

 

Equal Opportunity Employer.

Summary:
Under general guidance, performs all clerical and administrative support for one or more exempt staff within the Administration Department.  Work performed by this position is sensitive and confidential in nature.
 
Primary Duties And Responsibilities

  • Perform accounting support for the business office to include the following. Accounts payable, Data entry with accuracy, maintaining vendor files, fiscal records maintenance, Fiscal Reports, ledge balancing and journal posting, account reconciliations and statement balancing.
  • Updates and submits monthly billing ensuring accurate timely submittal in accordance with contractual requirements. Updates and maintains current billing files.
  • Prepares financial transactions which include receiving and disbursing funds, posting ledgers and balancing system. Balances fund weekly to ensure that funds are being appropriately handled.
  • Collects and mails all client signature sheets and probation reports verifying that each sheet and report is accurate and submitted in accordance with contractual requirements.
  • Submits reports to the State for verification and send to the corporate office within time limits established so that reimbursement can be made in a timely manner.
  • Complies with work rules and policies as explained in the company Employee Handbook, and the Facility Policies and Procedures Manual; and respond positively to directives from managers and supervisors in a cooperative spirit to ensure conformance to standards.
  • Adheres to attendance policy; work overtime as required, to ensure adequate coverage of the program and to ensure the safety and security of the residents.
  • Complies with safety rules; take appropriate corrective action to ensure work is performed in a safe manner and without injury to self or others.
  • May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly.
  • Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis.
  • Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons.
  • Communicates effectively with all levels of staff in a manner that promotes a team spirit and a sense of cooperation.
  • Performs other duties as assigned.

 

Job Requirements



Minimum Requirements


  • High School diploma (or equivalent).
  • Two years of secretarial experience, preferably a strong accounting or bookkeeping background
  • Certification from a business school or college education could be substituted for the experience.
  • Familiar with current office procedures. Knowledge of the fundamentals of office organization.
  • Able to handle a variety of simple to moderately complex tasks, while keeping work flowing in an orderly manner. Express thoughts logically, in English, in both written and verbal form, using correct grammar; work independently and write reports; converse with visitors and telephone callers in such a way as to portray the professional atmosphere of the company; effectively interact with residents and staff.
  • Ability to use computers and the typical software used by the facility.

 

Equal Opportunity Employer

CHECK OUT OUR SIMILAR JOBS

  1. Receptionist Jobs
  2. Secretary Jobs