Date Posted: 12/4/2019

Job Snapshot

Job Description


Compensation Base: 

Compensation Bonus (if applicable): 


Equal Opportunity Employer.

 Abraxas Youth and Family Services is a national leader in the operation of residential treatment facilities and community-based programs for troubled youth and their families. We offer a wide array of services to include life skills, mental health services, cognitive behavioral therapy, family counseling, drug and alcohol treatment, case management services, recreational activities as well as vocational and educational services. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree.  If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. Help change lives at Abraxas Youth and Family Services.


This position performs specialized and responsible clerical and technical tasks related to the maintenance of student records and files; as well as related duties required of the school and maintaining an automated student information system.

 Primary Duties and Responsibilities.

  • Performs record keeping and general clerical functions (e.g. copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
  • Prepares and maintains incoming student files with all intake paperwork, treatment paperwork and academic records.
  • Schedules and coordinates transition of new students to the program.
  • Performs word processing and editing tasks including correspondence, meeting minutes, revisions, developments, and distributions of program policies and procedures, mass mailings and special events.
  • Mails all administrative and school reports in a timely manner.
  • Acts as primary contact for incoming calls by answering the phone, greet on-site visitors at the facility, and perform other receptionist duties as needed.
  • Monitors office, maintenance and medical supplies to ensure adequate supplies are on hand when needed.
  • Prepares and submits approved monthly student attendance report to ensure accurate and timely payment.
  • Distributes incoming mail (open, date stamp and route appropriately) and prepare outgoing mail.
  • Develops and maintain system of data storage and retrieval for both electronic and traditional files.
  • Maintains expense tracking system and adjust program expenses to meet budget requirements under the direction of the Education Director.
  • Assists with the organization and monitoring of daily schedules, maintain itineraries, schedule appointments, and luncheons/activities. Maintain school calendar of activities, events, appointments, conferences and meetings.
  • Participates in staff meetings and record, type and distribute minutes accordingly.
  • Maintains accounts payable billing, petty cash, payroll, purchasing, and office equipment.
  • Coordinates, compiles, and facts checking Individualized Educational Plans (I.E.P) for each special education student through school districts, Assistant Principal, special education teachers, and counselors.
  • Inputs attendance, grades, and course enrollment data into the data collection website for each student enrolled.
  • Have a working knowledge of the Personnel Policies and Operations Manual, so that correct records are maintained at the facility and/or submitted to Administration to comply with requirements.
  • Coordinates student team meetings for I.E.P review including invitation, room set up and guest list for student, parent, special education teachers and school districts Special Education Coordinator.
  • Coordinates student bus transportation.
  • Coordinates and communicate with school districts regarding yearly school calendar and changes that may occur.
  • Acts as liaison with school districts to prepare data for yearly reports to the districts governing body.
  • Facilitates SAT and PSAT state examinations in collaboration with school district’s Administration Office.
  • Complies with Abraxas policies and work rules as described in the company Employee Handbook, Seven Key Principles of care, the Facility Policies and Procedure Manual
  • Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care.

Non-Essential Functions:

  • None


Job Requirements

Minimum Requirements: 

The following educational requirements are acceptable for this classification including:

  • High school diploma or GED and minimum one year office related experience (preferably in a school setting).
  • Bachelor’s degree in accounting or a related field and minimum one year related experience preferred.

Other Qualifications:

  • At least twenty-one (21) years of age.
  • Criminal background clearances.
  • Non-communicable diseases physical exam.
  • Valid driver's license from employee’s state of residence.
  • Valid registered vehicle insurance.
  • Ability to work with computers and the necessary software typically used by the department.