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RECORDS ANALYST in Boca Raton, FL at The Geo Group

Date Posted: 2/11/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Experience:
    3 - 5 years
  • Date Posted:
    2/11/2019

Job Description

Facility: CORPORATE

Compensation Base: 

Compensation Bonus (if applicable): 

 

Equal Opportunity Employer.



Summary

Provides guidance, instruction, and coordination of corporate record retention objectives to all domestic facilities.  This position serves as a liaison to all departments and facilities regarding the education and implementation of the organization’s record retention polices, procedures, and processes. 

 



Primary Duties and Responsibilities

  • Ensures the execution and compliance of all record policies, procedures and processes by visiting and examining each facility record keeping practices.
  • Monitors and reports on the successful implementation of corporate policies and procedures, our client’s record guidelines and federal, state and local laws governing records retention.
  • Provides training and assistance to employees and counsels in records creation, retention, storage, search, retrieval, review, and production of company records.
  • Liaison between corporate, region and facilities in reference to all records retention issues and information.
  • Responds promptly to all facility inquiries relating to document custody concerns.
  • Assists Records management in retaining all of client current record retention guidelines.
  • Evaluates the record retention performance of facilities and makes recommendations to the Records management on improvements.
  • Formulates a plan based on the recommendation and the unique facility needs in addressing the management of records.
  • Coordinates limited facility resources to ensure the implementation and compliance of the records management policies and procedures.
  • Assists facilities in creating a master list of all documents to be retained, stored or shredded.
  • Directs the transfer, storage, or destruction of records from terminated facilities.
  • Manages and instructs the proper set-up, structure and implementation of all records to a new facility.
  • Distributes all approved documentation to each facility in reference to records management policies and procedures.
  • Contributes to the continuous development of the Records department programs and processes.
  • Creates, interprets and reports any statistical data, concerns, or issues in the area of records to the Records management staff.
  • Frequently travels to all domestic facilities, offsite storage facilities, scanning service facilities, and regional and corporate offices.
  • As necessary, represents the company in meeting with customers, suppliers and vendors.
  • Provides support for vendor invoice processing.
  • Performs other duties as assigned.

 

Job Requirements



Minimum Requirements

  • High school diploma or equivalent with five (5) years experience in records management, preferably in a legal or correctional environment. Associates degree or the equivalent of two (2) years of college studies in information management, records management or office management preferred.
  • Must be able to travel with frequent overnight stays.
  • Previous experience working with government contracts highly desirable.
  • Ability to gain cooperation from employees at their facilities.
  • Strong ability to perceive and analyze problems.
  • Good oral and written communication and organizational skills.
  • Ability to work with computers and the necessary software typically used by the department.

Working Conditions: Encountered on a regular basis as part of the work this job performs.

 

 

NEVER

OCCASIONALLY

FREQUENTLY

CONTINUOUSLY

 

 

(0-30%)

(31-60%)

(61-100%)

LIFTING OR CARRYING

 

 

 

 

           1-10 LBS

 

 

X

 

        11-20 LBS

 

 

X

 

        21-40 LBS

 

 

X

 

        41-60 LBS

 

 

X

 

   61 OR MORE LBS

 

X

 

 

PUSHING OR PULLING:

 

 

 

 

          1-40 LBS

 

 

X

 

        41-60 LBS

 

 

X

 

   61 OR MORE LBS

 

X

 

 

BENDING OR STOOPING

 

 

X

 

REACHING ABOVE  SHOULDER LEVEL

 

X

 

 

DRIVING AUTOMATIC EQUIP. VEHICLES

X

 

 

 

WORKING WITH MACHINERY

X

 

 

 

CLIMBING

 

X

 

 

WALKING

 

 

X

 

STANDING

 

 

X

 

SITTING

 

X

 

 

WORKING IN EXTREME TEMPERATURES

 

X

 

 

 

 

 

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