RECORDS ANALYST in Boca Raton, FL at The Geo Group

Date Posted: 8/17/2017

Job Snapshot

Job Description



Summary

The Records Analyst position provides guidance, instruction, and coordination of corporate record retention objectives to all domestic facilities.  This position serves as a liaison to all departments and facilities regarding the education and implementation of the organization's record retention polices, procedures, and processes.

 



Primary Duties and Responsibilities

  • Ensures the execution and compliance of all record policies, procedures and processes by visiting and examining each facility record keeping practices.
  • Monitors and reports on the successful implementation of corporate policies and procedures, our client's record guidelines and federal, state and local laws governing records retention.
  • Provides training and assistance to employees and counsels in records creation, retention, storage, search, retrieval, review, and production of company records.
  • Liaison between corporate, region and facilities in reference to all records retention issues and information.
  • Responds promptly to all facility inquiries relating to document custody concerns.
  • Assists Records management in retaining all of client current record retention guidelines.
  • Evaluates the record retention performance of facilities and makes recommendations to the Records management on improvements.
  • Formulates a plan based on the recommendation and the unique facility needs in addressing the management of records.
  • Coordinates limited facility resources to ensure the implementation and compliance of the records management policies and procedures.
  • Assists facilities in creating a master list of all documents to be retained, stored or shredded.
  • Directs the transfer, storage, or destruction of records from terminated facilities.
  • Manages and instructs the proper set-up, structure and implementation of all records to a new facility.
  • Distributes all approved documentation to each facility in reference to records management policies and procedures.
  • Contributes to the continuous development of the Records department programs and processes.
  • Creates, interprets and reports any statistical data, concerns, or issues in the area of records to the Records management staff.
  • Frequently travels to all domestic facilities, offsite storage facilities, scanning service facilities, and regional and corporate offices.
  • As necessary, represents the company in meeting with customers, suppliers and vendors.
  • Provides support for vendor invoice processing.
  • Performs other duties as assigned.

Job Requirements



Minimum Requirements

  • High school diploma or equivalent with five (5) years experience in records management, preferably in a legal or correctional environment. Associates degree or the equivalent of two years of college studies in information management, records management or office management preferred.
  • Must be able to travel with frequent overnight stays.
  • Previous experience working with government contracts highly desirable.
  • Ability to gain cooperation from employees at their facilities.
  • Strong ability to perceive and analyze problems.
  • Good oral and written communication and organizational skills.
  • Ability to work with computers and the necessary software typically used by the department.

Equal Opportunity Employer