ADMINISTRATIVE ASSISTANT, SR in Boulder, CO at The GEO Group, Inc.

Date Posted: 12/30/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Boulder, CO
  • Experience:
    Not Specified
  • Date Posted:
    12/30/2019

Job Description

Facility: BOULDER HEADQUARTERS - EM

Compensation Base: 

Compensation Bonus (if applicable): 

 

Equal Opportunity Employer.

BI is one of the leading technology companies in Colorado and the largest provider of innovative electronic monitoring solutions in the United States. We excel at proving technological solutions to over 1,000 agencies nationwide and allowing those agencies to fulfill their missions without worrying about the technical complexities.



Summary

  • Provides exceptional comprehensive administrative support to the Executive Vice President and other executive staff. Understands the priorities, commitments and goals and supports the forward momentum of these efforts.

 



Primary Duties and Responsibilities

  • Composes internal and external correspondence to include preparing presentations. Proofreads and edits correspondence and other documents as needed.
  • Prepares agendas and makes arrangements; to include coordinates catering for luncheons, for committee, board, and other meetings.
  • Manages business travel for executive and management staff. Resolves travel issues. Formats and distributes monthly travel management reports. Updates intranet travel policies and reports as needed to disseminate accurate travel information to all employees.
  • Performs routine clerical tasks, such as copying filing and distribution. Answers phone, screens and directs calls and takes messages for executives. Directs incoming mail to appropriate managers or officers.
  • Coordinates internal and external meetings and events. Arranges meetings, appointments and calls. Ensures the CEO is prepared with necessary details, context and background information to make all meetings effective and efficient. Regularly adjusts the schedule as needed.
  • Plans and implements all event logistics including budget management, site selection/visits, hotel contract negotiation, food & beverage, audio visual, transportation, signage orders, general session production/decor, event security, staff/vendor/speaker/VIP hotel arrangements and final bill review/payment.
  • Compiles and distributes materials for corporate meetings as needed.
  • Takes minutes for senior management and all employee meetings.
  • Maintains corporate calendar and weekly schedules for executives.  
  • Prepares and reviews expense report for executive officers and division managers.
  • Places orders for stationery and applies charges to appropriate departments.
  • Provides back-up support for the Front Desk Administrator for breaks or lunches as needed.
  • Assists with other projects as requested.

 

Job Requirements



Minimum Requirements

  • High School Diploma required. Associates Degree preferred.
  • At least five years of experience in administrative support position required and at least three years at an executive level preferred.
  • At least two years of project management or event planning experience.
  • Microsoft Teams preferred.
  • Highly proficient in MS Office: Word, Excel, Outlook, PowerPoint, Visio, Photoshop and Adobe. Actively pursues improvement in skill levels.
  • Excellent computer and typing skills.
  • Ability to exercise tact, independent decision-making and confidentiality with internal and external contacts at all levels.
  • Excellent verbal and written communication skills.
  • Excellent spelling, grammar, proofreading and composition skills.
  • Ability to work with computers and the necessary software typically used by the department.

Benefits

  • 3 weeks paid time off
  • 11 paid holidays
  • Medical, Dental, and Vision coverage
  • Term life insurance (includes spouse and dependent)
  • Accidental death and dismemberment insurance
  • Short- and long-term disability
  • Flexible spending account
  • 401(k) retirement program
  • Stock purchase program
  • Tuition reimbursement
  • Various discount programs 
  • Your world of opportunities begins here! Apply today!