Administrative Assistant - Bus. Dev. in Boca Raton, FL at The Geo Group

Date Posted: 8/9/2017

Job Snapshot

Job Description



Summary

Under general guidance, the Administrative Assistant position performs all clerical and administrative support for one or more Vice Presidents or higher level executives within the organization.  Work performed by this position can be sensitive and confidential in nature.



Primary Duties and Responsibilities

  • Composes original general and routine correspondence such as memorandums, letters, emails, agendas, and minutes of meetings on behalf of the supported area.  May be required to take minutes at meetings.
  • Maintains and tracks a variety of records.  Prepares standard and routine reports, presentations, memorandums, letters, meeting agendas, and minutes of meetings using software applications such as word processing, spreadsheets, graphics, charts and databases.  Correspondence can be moderately complex or difficult and generally, an overall knowledge of which is the best to use to complete the work is required.  At times, may be required to know how to integrate more than one software application to prepare assignments.
  • Maintains a variety of manual files and other reports.  Retrieves files and other reports as requested by staff.  Suggests opportunities when automation would assist in the overall improvement of the group or department.
  • Provides phone coverage for group.  Accepts incoming calls on behalf of the supported group and has the ability to respond to general questions and inquiries.  Has the ability to research other questions and inquires and follows-up with original caller to provide necessary information.  Takes messages and directs them to proper staff member when beyond the incumbent's knowledge base.  Welcomes incoming visitors and directs them to proper staff members. 
  • Schedules meetings and appointments.  Meetings and appointments can be complex and require the incumbent to persuasively request that attendees reschedule their previously scheduled times.  May also arrange travel schedules, transportation and overnight accommodations, and food and beverage ordering.
  • Performs other office activities to relieve the supported group of administrative tasks.  Photocopies documents for supported group.  Collates documentation as necessary.  May perform other clerical duties such as stuffing envelopes and filing.  Completes routine forms such as invoices, payroll documents, vouchers, etc.  May order and maintain office supplies. 
  • Accepts incoming mail and distributes it accordingly.  Has the ability to respond to general questions and inquiries on behalf of the group.
  • May coordinate the work of other non-exempt positions.  Generally performs such activities on a project basis.
  • Performs other duties as assigned.


 

Job Requirements



Minimum Requirements

  • High school diploma or equivalent required.  College level courses preferable but not mandatory. 
  • Two (2) years experience as a secretary or administrative assistant.
  • Must be proficient in Microsoft Word, Excel, Power Point, Outlook and use of the Internet.
  • Ability to handle moderate assignments under general supervision.
  • Excellent oral and written communications skills and organizational skills.
  • Must maintain a high level of confidentiality.
  • Ability to be punctual for work and meetings.
  • Ability to interact effectively with co-workers.
  • Ability to understand and follow posted work rules and procedures.
  • Ability to accept constructive criticism.
  • Ability to work effectively as a member of a team.
  • Ability to use personal computers and associated software applications. 

 

Equal Opportunity Employer