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EXECUTIVE SECRETARY in Lawton, OK at The GEO Group, Inc.

Date Posted: 4/21/2021

Job Snapshot

Job Description

Facility: Lawton Correctional Facility

Compensation Base: $14.00 per hour

Compensation Bonus (if applicable): $1000 Hiring Bonus

 

Equal Opportunity Employer.

Summary

Assists management by performing confidential, clerical and administrative duties, thereby relieving management of minor, often routine business detail otherwise important to the operation of the facility. May lead and direct the work of others. A wide degree of creativity and latitude is expected.

Primary Duties and Responsibilities

  • Organizes office operations and procedures for the efficient flow of work within the administrative office as well as the integration of interdepartmental workflow and sequence.
  • May take and transcribe dictation, in addition to performing oftentimes advanced clerical and administrative duties. Establishes uniform correspondence procedures and style practices. Composes and types general correspondence based on knowledge of management views and/or verbal instructions for management approval.
  • Makes appointments, gives information and/or directs callers and opens mail, exercising judgment concerning priority. Reads outgoing correspondence for policy or viewpoint conflicts. Summarizes content of incoming materials.
  • May exercise lead work responsibility over clerical personnel.
  • May perform human resources type duties to include disseminating corporate and facility policies and procedures in addition to clerical duties related to employee performance, status changes, benefits enrollment and similar ancillary duties. May operate under the direction of the facility Human Resources staff.
  • Establishes and maintains effective working relations with a wide spectrum of employees, officials, and the public.
  • Arranges travel schedules and reservations.
  • Performs other duties as assigned.

 

Job Requirements

High school diploma or equivalent certification required.

• Six (6) years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education and work experience requirement.

• Knowledge of supervisory principles and practices. 

• Knowledge of the procedures and techniques of business communications; of spelling, punctuation, business English, and office methods and computer operations and of business arithmetic and public relations. Skill is required to type accurately from a plain copy at a rate of forty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; and to establish and maintain working relationships with others. 

• Ability to type accurately from plain copy at the rate of fifty words per minute and provide direction to other technical/clerical employees. 

• Proficient with general PC application software products (Microsoft Office suite).

• Ability to exercise initiative, judgment, and knowledge in the performance of complex, confidential, and sometimes difficult duties.