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Date Posted: 4/27/2022

Job Snapshot

  • Employee Type:
  • Location:
    Woodridge, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description


Salary: $23.00 per hour

Bonus (if applicable):

Shift: First


Equal Opportunity Employer.

Woodridge Interventions is hiring a dedicated and motivated professional to join our amazing team as an Administrative Specialist

Are you passionate about helping others? Do you enjoy customer/client interaction while delivering exceptional service? Do you enjoy delivering compassion and assistance to those in need? If so, we are looking for YOU!

Be part of the magic behind the scenes. In this position, you will manage a diverse workload that directly impacts our employees and our community.

Pay range from $23.00 per hour to $25.00 per hour.

Administrative Specialist...

This position performs accounting, administrative, and clerical activities for the facility.  

What you'll be responsible for...

  • Supports preparation and monitoring of, and adherence to, program/facility budgets.
  • Coordinates biweekly payroll processing.
  • Processes facility accounts payable and serves as contact with vendors
  • Maintains accounts payables log and reviews general ledger to ensure accurate and timely payments.
  • Distributes and reconciles petty cash in coordination with other administrative staff.
  • Supports billing and payments for contracts rendering services.
  • Orders supplies for the facility and supports/tracks inventories
  • Supports month end financial close process to include routine general ledger accruals.
  • Enters and tracks purchase order through accounting platform.
  • Supports grant funding and track related spending.
  • Support preparation of administrative and financial reports to distribute to facility and corporate management.
  • Communicates effectively with internal and external sources across all areas of the facility operations.
  • Works with various facility departments to ensure effective operations
  • Reviews purchasing card spending and upload receipts.
  • Performs word processing and editing tasks including correspondence, meeting minutes, revisions, developments, and distributions of program policies and procedures, mass mailings and special events.
  • Assists in arranging and coordinating visits, tours, speaking engagements, seminars, conferences, workshops, and special events.
  • Assists with the organization and monitoring of daily schedules, maintain itineraries, makes travel arrangements, schedule appointments, and luncheons/activities.
  • Develops and maintains client filing system. Respond to all requests for records.
  • Maintains site-level linkage agreements, updating as necessary.
  • Processes UA specimens for testing and distribution of results to departments.

Job Requirements

Minimum Requirements

  • The following educational requirements are acceptable for this classification including:
  • High school diploma or equivalent and five (5) years of office related experience; OR
  • Associate’s degree and two (2) years experience; OR
  • Bachelor’s degree and no experience
    • Excellent grammar, communication and organization skills.
    • Ability to compose and edit grammatically correct correspondence and reports.
    • Comprehensive computer skills including knowledge of Microsoft Word, Excel and Power Point.
    • Other Qualifications:
      • At least twenty-one (21) years of age.
      • Criminal clearances (Act 33 and 34, specific State & child clearances and, if necessary, FBI).
      • Non-communicable diseases physical exam.
      • Valid driver's license from employee’s state of residence.
      • Valid registered vehicle insurance.
    • Ability to work with computers and the necessary software typically used by the department.